SAP Business One Shortcuts

SAP Business One Keyboard Shortcuts make life easier for the ERP user.

You don’t need to memorize the entire list. Just choose a few of your most common actions and jot down the shortcuts on a sticky note. Otherwise, print out the whole list to keep by your workstation, and add new shortcuts to your workflow gradually.

Here’s the list you need to boost your SAP Business One efficiency.

General Shortcuts

Shortcut Task
Ctrl + 0 (zero, not the letter O) Display the SAP Business One main menu
Ctrl + P Print the current document, report, journal entry
Ctrl + J Display transaction journal
Ctrl + Q Exit SAP Business One
Ctrl + Z Undo
Ctrl + Shift + Z Redo
Ctrl + X Cut
Ctrl + C Copy
Ctrl + V Paste
Type letters in name or description field * Tab Find customers or items that start with a certain letter
Hold down Ctrl and click all desired items Select multiple items
Ctrl + Shift + U View user-defined fields
Ctrl + right arrow View the next document or record
Ctrl + left arrow View the previous document or record
Ctrl + A Change to add mode (if displaying document or master data, opens a blank document or master data screen)
Ctrl + F Change to find mode
Ctrl and double-click field name Change a field name
* and Tab Enter today’s date in a date field
Day of month and Tab Enter a date in the current month
Day and month and Tab Enter a date in the current year
Shift and click X in window’s upper right corner Close all windows except the SAP Business One main menu
SHIFT + F2 Triggers formatted search (User defined Value)
ALT + SHIFT + F2 User defined Value Setup for this field


Table Shortcuts

Shortcut Task
Ctrl + I Add a row
Ctrl + M Duplicate a row
Ctrl + K Delete a row
Double-click column header Sort table by column in ascending order
Alt + double-click column header Sort table by column in descending order
Ctrl + L Display detailed information about a row
Ctrl + H Go to the first row
Ctrl + E Go to the last row
CTRL + UP arrow Copy value from upper field in a table
CTRL + Down arrow Copy value from lower field in a table
CTRL + TAB Select a card in a journal entry


Shortcuts in Sales and Purchasing Documents

Shortcut Task
Ctrl + L Open Line details window
Ctrl + H Move to the first row in the table
Ctrl + E Move to the last row in the table
Ctrl + G Open Gross Profit window
Ctrl + Y Open Payment Means window
Ctrl + W Open Volume and Weight window
Ctrl + N Open base document
Ctrl + T Open target document
Ctrl + U Move to business partner code field
Ctrl + R Move to the Remarks field
Ctrl + Tab in Item Quantity field Choose a serial number for an item
Ctrl + Tab in Item Price field Check the latest prices
Ctrl + Tab in Item No. field Display alternate items
Ctrl + Tab in Warehouse field Display all warehouses and quantities
After clicking the moneybag icon to specify an incoming payment, press Ctrl + B to copy the amount into the document Copy an amount when entering a payment

Formatted search

Shortcut Task
SHIFT + F2 Open Line details window
CTRL + B Open Document Settings window
Want to find more SAP Business One tips? Feel free to visit our other articles or contact us.

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