SAP Business One Keyboard Shortcuts make life easier for the ERP user.
You don’t need to memorize the entire list. Just choose a few of your most common actions and jot down the shortcuts on a sticky note. Otherwise, print out the whole list to keep by your workstation, and add new shortcuts to your workflow gradually.
Here’s the list you need to boost your SAP Business One efficiency.
General Shortcuts
| Shortcut | Task |
|---|---|
| Ctrl + 0 (zero, not the letter O) | Display the SAP Business One main menu |
| Ctrl + P | Print the current document, report, journal entry |
| Ctrl + J | Display transaction journal |
| Ctrl + Q | Exit SAP Business One |
| Ctrl + Z | Undo |
| Ctrl + Shift + Z | Redo |
| Ctrl + X | Cut |
| Ctrl + C | Copy |
| Ctrl + V | Paste |
| Type letters in name or description field * Tab | Find customers or items that start with a certain letter |
| Hold down Ctrl and click all desired items | Select multiple items |
| Ctrl + Shift + U | View user-defined fields |
| Ctrl + right arrow | View the next document or record |
| Ctrl + left arrow | View the previous document or record |
| Ctrl + A | Change to add mode (if displaying document or master data, opens a blank document or master data screen) |
| Ctrl + F | Change to find mode |
| Ctrl and double-click field name | Change a field name |
| * and Tab | Enter today’s date in a date field |
| Day of month and Tab | Enter a date in the current month |
| Day and month and Tab | Enter a date in the current year |
| Shift and click X in window’s upper right corner | Close all windows except the SAP Business One main menu |
| SHIFT + F2 | Triggers formatted search (User defined Value) |
| ALT + SHIFT + F2 | User defined Value Setup for this field |
Table Shortcuts
| Shortcut | Task |
|---|---|
| Ctrl + I | Add a row |
| Ctrl + M | Duplicate a row |
| Ctrl + K | Delete a row |
| Double-click column header | Sort table by column in ascending order |
| Alt + double-click column header | Sort table by column in descending order |
| Ctrl + L | Display detailed information about a row |
| Ctrl + H | Go to the first row |
| Ctrl + E | Go to the last row |
| CTRL + UP arrow | Copy value from upper field in a table |
| CTRL + Down arrow | Copy value from lower field in a table |
| CTRL + TAB | Select a card in a journal entry |
Shortcuts in Sales and Purchasing Documents
| Shortcut | Task |
|---|---|
| Ctrl + L | Open Line details window |
| Ctrl + H | Move to the first row in the table |
| Ctrl + E | Move to the last row in the table |
| Ctrl + G | Open Gross Profit window |
| Ctrl + Y | Open Payment Means window |
| Ctrl + W | Open Volume and Weight window |
| Ctrl + N | Open base document |
| Ctrl + T | Open target document |
| Ctrl + U | Move to business partner code field |
| Ctrl + R | Move to the Remarks field |
| Ctrl + Tab in Item Quantity field | Choose a serial number for an item |
| Ctrl + Tab in Item Price field | Check the latest prices |
| Ctrl + Tab in Item No. field | Display alternate items |
| Ctrl + Tab in Warehouse field | Display all warehouses and quantities |
| After clicking the moneybag icon to specify an incoming payment, press Ctrl + B to copy the amount into the document | Copy an amount when entering a payment |
Formatted search
| Shortcut | Task |
|---|---|
| SHIFT + F2 | Open Line details window |
| CTRL + B | Open Document Settings window |
Want to find more SAP Business One tips? Feel free to visit our other articles or contact us.